Accounting Clerk II

General Statement of Duties Performs advanced administrative and financial clerical work requiring the application of bookkeeping and payroll practices and procedures to create and maintain accounting and/or payroll records for a large department or Town-wide within the limits of established payroll and accounting systems.
Follows standardized procedures for receipt and recording of revenue with some independent judgment in interpreting procedures governing the recording of transactions and the preparation of accounting statements and/or payroll documents.
Assists in budget preparation, budget oversight and prepares complex reports.
Reports to Division Head or Department Head.
Qualifications Education and Experience: Graduation from high school plus three (3) years of work experience in an accounting, payroll, budgetary or financial area or a closely related field and at least 15 college credits in accounting, finance or a closely related field, or an equivalent combination of education and experience.
Note: College courses in accounting, finance or business management in excess of the required 15 credits, may be substituted for up to one year of work experience with 30 credits in related course work equal to one year of work experience.
Qualifications: Considerable knowledge of bookkeeping and payroll procedures, methods and practices, including some knowledge of budgetary accounting procedures, standard office methods and practices, and the use of automated equipment.
Working knowledge of wage and hour laws, personnel practices, and software-specific payroll procedures.
Skilled in the operation of a personal computer and related software applications including industry specific software, basic word and intermediate excel, and to operate standard office equipment.
Skilled in accurate data entry and in performing detailed mathematical calculations and in meeting regular deadlines.
Ability to perform account reconciliation’s utilizing strong analytical and informational skills.
Ability to multi-task and to perform a variety of functions in a fast-paced environment.
Ability to maintain detailed payroll and financial records and to prepare payroll and financial reports.
Ability to learn industry-specific software as required by division.
Ability to maintain complex confidential records and reports, to multi-task and prioritize work in accordance with established rules, regulations and deadlines.
Ability to resolve sensitive payroll issues, handling employees with tact, compassion and respect.
Ability to train and supervise subordinate employees.
Ability to deal tactfully and courteously with superiors, peers and subordinates and maintain satisfactory working relationships with others.
Willingness to accept monetary responsibility.
Examination: 100% Written Exam Computer Skills Exam (Pass/Fail) Job Description Department: Various Division: Various Bargaining Status: GMEA Salary Range: G-C Job Code: 9304 Date Created: March 2006 Duties and Responsibilities: Performs clerical accounting duties utilizing a wide variety of prescribed accounting codes and classifications in the receipt of revenue, preparation of payroll or reconciliation and balancing of the general ledger.
Analyzes and verifies internal consistency, completeness, and mathematical accuracy of accounting documents; making adjustments as authorized.
Assigns prescribed accounting distribution codes.
Post registers or subsidiary ledgers.
Performs account reconciliations.
Troubleshoots and analyzes discrepancies, making recommendations for resolution.
Compiles and prepares complex reports, memoranda and various other correspondence.
Compiles and prepares, from draft materials, complex tabular reports including financial statements, budgets, annual reports, revenue statements and related accounting reports.
Performs research as required.
Performs related clerical or mathematical posting work, creates and types forms, templates, specifications, brochures and other information.
Prepares vendor’s checks; maintains vendor check registers, and supporting documents including vendor lists.
Maintains certain service contracts, procurement of supplies and inventory maintenance for department, departmental bills and statistical reports.
May be responsible for cash receipts, deposits and reconciling of cash Produces personnel reports; maintains and files employee earning record cards; maintains and updates leave time and other personnel records.
Responds to questions regarding compensation issues; provides accurate and up to date payroll reports, summaries and analyses as needed by Payroll or Human Resources Departments.
May assist in budget preparation related to personnel costs and projections; produces related reports as required.
Prepares and/or oversees the preparation of a large and complex payroll, recording, calculating and troubleshooting time records and various information while consistently assuring timely and accurate submission of full and part-time payroll.
Maintains and verifies payroll data, and routinely responds to employee inquiries.
Responds to inquires from the public and internal clients providing prompt, accurate information in a courteous, customer service oriented manner.
May train and/or supervise assigned staff.
Performs related work as assigned.
Supplemental Information All positions may be subject to an interview process.
The Town reserves the right to limit the number of qualified candidates who will be invited to participate in the examination, or any part thereof.
All outside candidates will be required to undertake and successfully pass a pre-employment medical examination, which includes a substance abuse test that includes testing for THC (the psychoactive ingredient in marijuana), given at the Town's expense prior to employment if conditionally offered a part time, full time or safety sensitive position.
The Town of Greenwich has implemented a policy of background investigations all full and part time positions prior to hiring as part of the reference checking procedures for outside candidates.
The investigation will only be conducted as the last step prior to an offer.
Refusal to sign the release form will terminate the candidate's further consideration.